Privacy Statement E.S.R.C. The Elephants

We respect your privacy and only use your personal data for the purpose for which you provided it. In the privacy statement we try to provide clarity about which personal data is collected and for what purpose.

1. Data about the association
Name association: E.S.R.C. The Elephants (Eindhovense Studenten Rugby Club “The Elephants”).
Registration number KvK: 40236318

2. Mailing address
Your e-mail address is used to send information about activities if indicated during your registration for the association. The association can contact you via the mail address when considered necessary.

3. Address
Your address is used for the registration of a ‘players card’ at the NRB (Dutch Rugby Association). Besides, your address can be used to send you a postcard.

4. Phone number and emergency contact
The association can contact you via the phone number or emergency contact when considered necessary.

5. Sports-card number
At registration for the association, your sports-card number is asked. This number is needed to pass on to the student-sportscenter to validate your membership for both the Elephants and the student-sportscenter.

6. Bond number
At the registration for the association, a personal number is created. This number is your bond number and is saved as identification number for the automatical payment.

7. Incassosystem
The incassosystem is an automatical payment system. The system used is Wave. The information used for this system is your name, bond number and account number.

8. Pictures
At the registration for the association, you can indicate if you make personal data such as you picture available for The Elephants. During activities of the association, pictures are taken. A selection of these pictures are published on Facebook, Instagram or promotional purposes. By being present at activities, you agree that possible pictures of you can be published. When a picture is published against ones will, the picture can be removed. Removal of the picture can be requested to the board via an e-mail to

9. Other personal data
Other personal data is only used if the association needs this data to perform necessary tasks, whether or not arising from an agreement between you and the association.

10. Changes in the privacy statement
The association keeps the right to change the privacy statement at all times. The changes will be published and announced via e-mail. A month after announcing the changes, the new privacy statement automatically will be operative. If you object to the changes, you can indicate this to the board within one month after the announcement of the changes.

11. Contact
If you wish to respond to our privacy statement, you can contact us.
Onze Lieve Vrouwestraat 1
5612 AW Eindhoven